Export to Facility (formerly Serco-CMIS, now ACS-Advanced Learning)


Note : If your school has moved to the new MIS, called Cloud School / Progresso, then the details below are redundant.
Reason : Cloud School has a direct export-import link with TimeTabler, so that you can transfer the completed timetable electronically into Cloud School.  This is a big improvement.

For details of the import into Cloud School / Progresso click here.


If you are not using Cloud School / Progresso, then there are 3 ways to transfer your completed timetable into Facility:
 
1.  Manually (eg. with the help of your office staff)
If you want to type the completed timetable into Facility manually, then click here for a fully-illustrated document which spells out the process step by step, in the most efficient way.  This document has been provided by MIST Services Ltd (see also below).
If you are using this document you will probably find it useful to download this Facility .mtx file.

A different (earlier) document on this topic is still available here.

2.  Using MIST Services Ltd
MIST Services can also provide advice, or do the complete transfer for you; please contact them at mist@mistservices.co.uk.
Details of contacts and fees etc are given here.

3.  Using the Advanced Learning (formerly Serco) Managed Service
Advanced Learning also offer to import your data as a chargeable (expensive) managed service.
More details of this Managed Service, and the documentation for it, are listed below:

 

The service offered by Advanced Learning
1.   An Outline of this service.
Click here to download a PDF which outlines this service provided by Advanced Learning (formerly Serco).
2.   Applying for this service
If you would like to apply for this service, please contact Advanced Learning stating if you are new to Facility timetabling or if you have previously used Facility to maintain a timetable.
You will then be sent a form detailing the cost, for you to complete and return if you wish to go ahead and use the service.

 

Doing the Export from TimeTabler
1. You will need a copy of the Export Documentation.
Click here to choose which documents to download.
2. During the export you can use a file from Facility to check that the export data contains valid names of Teachers, Subjects and Rooms.
Click here to download a PDF which explains how to get this file from Facility.This PDF refers (on page 1) to a .rp file which you can download by clicking here.

 

Importing into Facility, and maintaining the timetable in Facility
1. When you have agreed a price with Advanced Learning, and completed all the steps of the export (above), and verified that all is correct, then you should send the files to us.
Details of what to send us are in this document.
When we have checked them we will then send your files back.
2. Advanced Learning will import the data into Facility and supply it to your school.
3. Advanced Learning will also provide training (at an agreed time, to you/your staff), which covers how to maintain the imported timetable within Facility.
Click here for a PDF which explains how ‘classgroups’ are developed for dealing with Cover and Printouts.
Click here for a document which supports the training that you will receive about the maintenance of the timetable in Facility.

 

For queries about the export from TimeTabler, please contact us.

For queries about the Advanced Learning Managed Service and the import into Facility, please contact:
Fiona Thompson, Timetable Support Team Leader, Advanced Computer Software Group / Advanced Learning.
Tel: 01212 730 407      fiona.thompson@oneadvanced.com