cover for absent
teachers
Staff
Cover
is a well-known and reliable computer program, widely used in schools and colleges.
You can download a trial version
from this site.
StaffCover
is designed
to help you streamline the daily business of arranging and publishing Cover
for absent staff or special events as effectively, quickly and fairly as possible.
StaffCover
takes its data from the TimeTabler program
- you do not need to type in your timetable again !
The program is
up-and-running within seconds of switching on your computer, and is designed
to operate on the minimum number of key-presses.
All entries are error-checked to help you get fool-proof results (even if you
are half-asleep or in a rush due to late phone-calls).
StaffCover
for Windows allows
you to tell it very quickly:
- who is absent
(and whether for all or part of the day),
- the names
of any special events needing Cover (eg. a French exam),
- the names
of any supply teachers available (and, if you wish, whose timetable
they should Cover),
- which staff
who, although present, are doing special tasks in their
‘free’ periods today and so are not available to do Cover.
StaffCover
then automatically
assigns cover staff on the basis of many factors. These include:
- the length
of time since a teacher was last used for Cover,
- the
number of ‘frees’ lost compared with other colleagues,
- whether
the teachers are in the same faculty (eg. a science teacher to Cover
science, for safety),
- whether
they are of the same sex for covering P.E. or Games,
- whether
the ‘free’ teacher prefers to cover older or younger classes,
or is on the correct site of a split-site school, etc. ,etc.
StaffCover
automatically
assigns staff for you but you can easily edit/swap teachers if you wish.
Then, at the press
of a key, it will print out :
 |
a ‘Master’
cover timetable for your notice-board, and if you wish, |
|
individual slips to be given to each affected teacher, or emails sent automatically. |
The program keeps
a record of all Cover done, in order to provide full statistics at any time.
In addition, it
includes a Locate feature.
You, or the office staff, can quickly locate any class or any teacher.
Other features
of Staff Cover include:
- Advance diary
: if you know a teacher is going to be absent at some date in the future,
you can enter it on the Diary Screen.
When the day arrives, StaffCover will
automatically include that teacher in the Cover arrangements.
- The weightings
of all the factors used to calculate the Cover have standard default
values but you can modify them if you wish.
- Standard
courtesy messages appear on the individual Cover Slips, but these can
be modified if you wish.
- Split-site
schools can be run as two sites or one. Statistics
can be combined or kept separate.
- At any time,
you can re-calculate the entire Cover or you can lock the current cover
timetable and just add a last-minute absentee.
- Tomorrow’s
Cover can be prepared in advance.
- Timetable changes
(eg. due to maternity leave) can be made easily.
- The Locate
feature automatically includes both the normal timetable
and the Cover timetable.
- And many many other features...
Click here to see a short Video about the screens in StaffCover.
You can move to
the download page if you want to
download a copy of:
- The StaffCover
Handbook.
This is sent as a .pdf file that you can view (and print) using Adobe
Acrobat (which is also available free).
It includes a Tutorial which takes about 15 minutes to do.
- The free StaffCover
Tutorial program
with some demonstration data.
The Handbook explains how to run the sample data, step by step.
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Just click on items in the menu to see more details.
If you have
any queries, please e-mail them to:
keith@timetabler.com
We will answer any questions you may have about using
the software with your particular curriculum.
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here to Tell
a Friend or Colleague about this page.
©
Chris & Keith
Johnson
