Exporting to Management Information Software (MIS)

With the full agreement and cooperation of the companies concerned, TimeTabler can export your final schedule into a suitable format for importing into the MIS systems listed below.

By clicking on the links below, you can download the documentation which describes what you have to do, in detail.
The documentation is in 3 parts.  You'll need to download all 3 documents.  The 3 documents are:
Export-Doc-1      Preparing your data
Export-Doc-2      Exporting 
from TimeTabler
Export-Doc-3      Importing
 into your MIS system

 


Part 1.  Preparing & entering your data into TimeTabler

For all exports you have to ensure that the names of Staff, Subjects, Rooms, etc., are an exact match in TimeTabler and in your MIS.
It saves time in the end if you do the correct things while you are entering your data, right from the start.
Use this document while you are preparing & entering your data into TimeTabler.

Click to download the document Export-doc-1 : Preparing for Export (400kB) which spells this out in detail.

This document also explains about 2-stage (double) importing, which can be a big advantage to you and to your office colleagues.



Part 2.  Exporting from TimeTabler, step by step.

Different MIS admin systems have different procedures, but they fall into 4 main types.  
Click on the appropriate link below to download the correct documentation:

For SIMS .net,  iSAMS,  WCBS/PASS/3Sys,  SchoolBase,  Progresso,  Facility (CMIS),  RM-Integris,  Bromcom,  Arbor,  ScholarPack,  Room-Booking-System,  SWAN,  Rediker-AdminPlus,  IES,  School2000,  BehaviourWatch,  SchoolPod,  SchoolBacs,  Pearson-Fronter (Phoenix) e1,  Denbigh Admin,  Tribal Synergy,  Sleuth,  OnTheButton,  Ed-Admin,  Edumate,  Sentral,  ISCT,  Veracross,
click to download:  
Export-doc-2 : Exporting from TimeTabler
 (900kB)

For SEEMiS (Scotland), click here.
For DoubleFirst Engage, click here and here.
For Outlook Calendar, click here

For Pearson-Fronter (Phoenix) Gold, click here.

For Nova-T4, click here (80kB).


Part 3.   Importing into your MIS   ...and trouble-shooting and understanding error messages.

Where we have information about the import to your MIS the document is listed below.
In most cases the document is a PDF file.
Left-click to download and view the file; right-click
to download and save the file for printing later.
 

Click on the appropriate link below to get the correct documentation:

1

SIMS .net
This document:
- outlines the import stages in SIMS .net (but you should also read your SIMS documentation),
- describes how to do a 2-stage (double) import,
- explains how to trouble-shoot if the export is not successful,
- explains the error messages that you may see.

You should also consider involving your local/county SIMS Support Team.
They will be familiar with the SIMS Import 'Wizard' that is used, because it is exactly the same one that is used by T6.
To gain their support it may be important to emphasise this fact.

Click to download this document (400kB).

2   SIMS-Nova-T4
To see the pros/cons of an export to Nova-T4, compared with the direct export to SIMS .net, click here.
Click to download the PDF for this export (80kB, it is the same document as in part 2 above).
3

Advanced Learning (ex-Serco-CMIS)  Progresso
This has an electronic import from TimeTabler to import your completed timetable more quickly.
 
The steps of the Export from TimeTabler are covered by the documentation in part 2 above.
 
The Import into Progresso is described in this document which you can download (330kB).
[It also explains how you can import your Basic Data from Progresso into TimeTabler.]

4

Advanced Learning (ex-Serco-CMIS) Facility
If you are still using Facility there are 3 ways to import to it. One way is to do it manually (using the documentation we provide), or there are the chargeable managed services provided by MIST Services Ltd, or by Advanced Learning.
Full details of the managed services are given when you follow this link, which also gives you step-by-step documentation on how to do the transfer yourself, manually.

5 SEEMiS (Scotland)
Click here for a full description of the steps of the process. (The same document as in part 2 above.)
(For a document provided by SEEMiS click here.)
6 Pearson-Fronter (Phoenix) e1 (Malta)
This document:
- outlines the import stages in Phoenix e1 (but you should also read your Phoenix documentation or contact the Phoenix HelpDesk),
- explains how to trouble-shoot if the export is not successful.
Click to download this document (700kB).
And here is a document on importing to e1 (900kB) provided by Phoenix.
7 Pearson-Fronter (Phoenix) Gold
 
This link downloads the same documentation as in part 2 above.
8 

RM Integris : There are two possibilities:

1. RM Classic
This link downloads the documentation supplied by RM (200kB).
And this link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
And this link gives additional notes specific to RM Integris Classic.

2. RM Integris G2 / S2
This link downloads the Integris documentation supplied by RM (800kB).

This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.

9

WCBS / PASS / 3Sys
There are 2 possibilities here : 'PASS 2008 and earlier', and 'PASS 2009 and later' with a better import.
Both these options are available as exports in TimeTabler, and both are available as imports in PASS.
The preferred / improved method is 'PASS 2009 and later'.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
 
This link downloads a document on Importing into PASS (1.5MB), provided by WCBS (2013).
 
This separate document (180kB), provided by WCBS, describes how to export Basic Data (Teachers, Subjects, Rooms) from PASS, to import into TimeTabler.

10 iSAMS
This link downloads a document on Importing into iSAMS (3.6MB) provided by iSAMS.
Please also ask iSAMS for a copy of the latest 'iSAMS Timetable Manager User Guide'.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.  
11 SchoolBase
Please contact SchoolBase for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.     
12 Bromcom
Please contact Bromcom for the latest documentation on their import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler
13 Rediker AdminPlus
Please contact Rediker for the latest documentation on their import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler
14 School2000
Please contact School2000 for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler..   
15

Double First Engage
For a description of the steps of the Export process, click here. (The same document as in part 2 above.)
For instructions on how to do the Import into Engage, click here.  For another (simpler) document, click here.

16 I.E.S.  
Please contact I.E.S. for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
17 BehaviourWatch or SchoolPod 
Please contact BehaviourWatch for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
18 Denbigh Administration 
Please contact Denbigh for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
19 Room Booking System 
Please contact Room Booking System for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
20 Arbor 
Please contact Arbor for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
21 ScholarPack 
Please contact ScholarPack for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
22 Schoolbacs 
Please contact Schoolbacs for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
23 WebEIM 
Please contact Teledata / WebEIM for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
24 SWAN 
Please contact Swan for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
25

Sleuth
Please contact Sleuth (School Software Company) for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.

26 Ed-Admin 
Please contact Ed-Admin for their latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
27 Edumate 
Please contact Edumate for their latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
28 Tribal Synergy 
Please contact Tribal Education for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
29 On The Button 
Please contact On the Button (Genkior) for the latest documentation on the import.
This link downloads a document on trouble-shooting (130kB) the export from
TimeTabler.
30 Veracross
Please contact Veracross for the latest documentation on the import. 
This link downloads a document on trouble-shooting (130kB) the export from 
TimeTabler.
The export transfers the timetable to Veracross; if you also want to transfer your students, this can be done via an Excel file (ask Veracross for details).
31 For Sentral and for ISCT, please contact the MIS provider for the latest documentation on their import. 
This link downloads a document on trouble-shooting (130kB) the export from TimeTabler.
32 SIMS-Star (DOS)
This method is suitable only if you still have the old DOS version of Star.
33 Customized file
See Section L in the TimeTabler Manual.
34 Options
See Section 7 in the Options Handbook.



If you have any queries about the Export, please contact the TimeTabler HelpLine.
If you have any queries about the Import, please contact the HelpDesk for the MIS.