Part 2
(First ensure that you have read steps 1 to 5 on the Preparing to Export page.)
Please ensure that you have a copy of: Pass For
Windows, version 1.6.3.1403 or later.
1. On the Customize Menu, ensure that Customize->Block IDs->Use Block IDs for Export is ticked.
2. Go to the correct schedule,
via Schedule->List Schedules, move to the Priority Screen,
then click on the "2 pupils" icon/button to go to the Class Timetable
Screen (F14 in the Manual).
For each Block or Teacher-team that you wish to enter an ID for,
|
-- |
Double-click
on the correct cell in the grid to see the Edit Details Screen (See
section F13 in the Manual). |
|
-- |
Enter into the Block ID box (at the bottom of the screen) a single character, eg. D for Block D, and click Apply. |
In this example,
the Teaching Set Code in Pass For Windows (after import) will become: 10A-Hist-D
(Note that if this History is taught in 2 Double
periods, the Block ID is automatically inserted for the other Double.)
3. If there are 2 History groups in this same Block, you can
enter a Set number (on the same F13 screen), in which case the Teaching
Set Codes in Pass for Windows would be: 10A-HistD1 10A-HistD2
4. For any Block that consists
of ability Sets of the same subject (eg. Maths), a Block ID will not
normally be necessary : the Set number is sufficient.
This will give Teaching Set Codes like: 10A-Math-1, 10A-Math-2,
etc.
Checking Class
Names
The Class Name that is used for constructing the Teaching Set Code in Pass for Windows (see the examples above) is:
| -- | The
Printing Name (shown on the Classes Screen in TimeTabler,
C6 in the Manual), or if there is no Printing Name it defaults to the Scheduling Name. |
| -- | Only the first 6 characters are used by Pass for Windows (because the Teaching Set Code has to be limited to 12 characters in total). |
You need to ensure that the Class Name (the Printing Name, or the Scheduling Name, see above) is limited to 6 characters maximum (eg. 10ABCD, 9ABCDE), or unique on just the first 6 characters.
Exporting
When you have made any corrections to the names of Teachers, Subjects, Rooms,
Classes (as above and in the other document, at http://www.timetabler.com/ExportPrepare.html)
then begin the Export of timetable data by going to File->Export
timetable to ... WCBS / PASS).
At Step 4 it produces the
2 export files (called TTexp-b.csv and TTexp-t.csv) which are placed in the
'Export' sub-directory of the TimeTabler directory (ie. usually
at C:\TT4win\export).
Then you can
load these files into Pass for Windows.
PASS has a feature called the 'Timetable Import Code' which allows you to
say in PASS, for each teacher, what are the matching initials in TimeTabler.
It should not normally be necessary to use it, but it's there if you need
it. See the PASS documentation for more details
If you have any queries about importing the files please contact the WCBS Helpline:
|
Telephone:
|
01458-833055 |
|
FAX: |
01458-835232 |
|
e-mail |
support@wcbs.co.uk |
When you have finished Exporting, you may wish to: