Timetabling in Scottish schools

Timetabling in Scotland has its own flavour, which may mean using TimeTabler in a slightly different way.        scottishflag

We have prepared 9 White Papers to help you.  They are listed and explained below.

To download your copies, click on the Support Centre button within Options or TimeTabler or StaffCover, and then enter Scotland into the Search Box:
Then you will see links so you can download any of the following 9 documents.



1.  Importing your Students’ Names from SEEMiS into Options.

Summary: This document explains how to get the Names of the students out of SEEMiS so that don’t have to manually type them in!
Then to enter their Choices you can select them quickly within Options, or you may wish to use TOOLS, see www.timetabler.com/TOOLS  [This allows the Students and/or Parents (or your Careers Counsellor) to enter the Choices on-line, saving you from typing them in.   See the next item.


2.  Collecting your pupils’ Choices efficiently

Summary: This PDF  shows you how to collect your pupil’s Choices more efficiently, saving time and using less paper, by using TOOLS.
Examples show you 4 different ways of using TOOLS, in S1, in S3, etc.


3.  Extra Notes on using Options in Scottish schools

Summary: This PDF shows you examples of using Rules and Levels in S456; how to do faster processing.


4.  Exporting your Students’ final Choices into a Letter to Parents.

Summary: This shows you an example of a Mail Merge letter to Parents.  See also Appendix 3 in the Options Handbook.


5.  Using Options to create an Exam timetable.

Summary: Using the data already in Options you can quickly work out the number of Exam sessions needed for those classes.


6.  Exporting Students and their Choices from Options to SEEMiS.

Summary: This would also save you an enormous amount of time.  Unfortunately, despite agreeing to do this in 2014, SEEMiS have still not implemented this import.  Now they say that they can only take notice of what local SEEMiS Reps say.  If you want this to happen please convince your local SEEMiS Rep to push for it to happen.  Then we can provide the documentation.



7.  For importing your Basic Data from SEEMiS into TimeTabler.

Summary: When you first purchase TimeTabler you don’t need to type in the names of staff/subjects/rooms manually, you can import them from SEEMiS, as explained in this document.
In following years you will just edit the data in TimeTabler for the new situation, no need to import the data again.


8.  For help with scheduling S4/5/6 with examples, including a Joint 456.

Summary: This document covers S4/5/6, including a Joint S456 if you wish; choosing Class Scheduling Names; Labelling teacher-teams and teacher-pools; Checking your teams; Entering Registration periods; and dealing with S456 columns that have differing numbers of periods!


9.  For help with scheduling S1 and S2, with Worked Examples for several different structures.

Summary: This document covers 6 Worked Examples showing different models of structuring S1/S2 for ‘practical’ and ‘non-practical’ groups; How to schedule them in the simplest way; and how to get the best displays and helpful Printouts for your colleagues.


10.  For details about how to Export your completed timetable to SEEMiS.

Summary: This document explains how to export your completed timetable from TimeTabler to SEEMiS, including the best way to work on the Matching Screen; Dealing with Registration periods; Importing a Joint 456 despite the limitations of SEEMiS; Trouble-shooting.



11.  For dealing with daily Cover duties, within the requirements of the Working Time Agreement and ‘McCrone time’.

Summary: This document is the full Handbook for the StaffCover program, and gives details of all the many features for dealing effectively with daily Cover in your school.  To try it yourself, download the free Tutorial version.


These documents are updated from time to time, so please ensure that you download the latest version before you start work.


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